Checklist for Registration of Security Company in Nepal

Establishing a private security company in Nepal requires compliance with company law as well as sector-specific approvals due to the sensitive nature of security operations. The registration process involves multiple stages, including company incorporation, operational approval, and full authorization. Below is a comprehensive checklist outlining the documents and approvals required at each stage.

1. Checklist for Submission to the Office of Company Registrar for Opinion/Recommendation for New Registration of a Private Security Company

For the purpose of obtaining opinion/recommendation prior to registering a private security company, the following documents must be submitted to the Office of Company Registrar:

• Letter from the Office of Company Registrar

• Memorandum of Association (MoA)

• Articles of Association (AoA)

• Citizenship certificates and National Identity Cards of shareholders

• Pension certificate (if any shareholder is a retired employee affiliated with a security agency)

  2. Checklist for First-Time Operation of a Private Security Company in Nepal

For obtaining first-time operational approval, a private security company must submit the following documents to the concerned authority:

• Application on company letterhead

• Memorandum of Association (MoA)

• Articles of Association (AoA)

• Citizenship certificates and National Identity Cards of shareholders

• Pension certificate (if any shareholder is a retired employee affiliated with a security agency)

• Company Registration Certificate and updated records from the Office of Company Registrar

• PAN registration certificate

• Labour Supplier License

• Social Security Fund enrollment certificate

• Recommendation letter from the concerned Ward Office

• Character verification and opinion from concerned District Administration Office

• Tax Clearance Certificate

3. Checklist for Re-Operation of a Private Security Company in Nepal

• Application on company letterhead

• Audit report of the previous fiscal year

• Tax Clearance Certificate

• Updated company records from the Office of Company Registrar

• Updated share register details

• Labour Supplier License

• Previous fiscal year’s full operation approval issued by the concerned authority

• Board meeting decision

• Annual progress report

• Salary sheet details

Special Note:

Due to destruction of files in previous circumstances, the following additional documents may be required to be resubmitted once:

• Company Registration Certificate

• PAN Registration Certificate

• Shareholders’ Citizenship and National Identity Cards

• Pension certificate (if applicable)

• Social Security Fund enrollment certificate

• Memorandum of Association (MoA) and Articles of Association (AoA)

  4. Checklist for Personal Security Permission (Individual Purpose) in Nepal

For obtaining permission for personal peace and security purposes, the following documents must be submitted to the concerned authority:

• Application in prescribed format affixed with NPR 10 revenue stamp

• Copy of applicant’s citizenship certificate

Note: Registering a security company in Nepal requires multiple approvals and strict regulatory compliance. Proper documentation at every stage is essential for smooth and lawful operation. For professional assistance with registration and licensing, contact Sherpa Law Associates.